Spoonflex Intake · Building

1 / 5

Your business

Who the system is for.

What does the business do?

Residential builder Commercial builder Building design or drafting Trade contractor Surveying, engineering or certifying Developer or project management

Roughly how many people?

Which of these does your business use?

2 / 5

AI so far

Where you are starting from.

Does anyone in your business already use an AI tool for work?

If yes, what for?

Writing emails, letters or variations Looking up rules or codes Summarising documents Personal use only

Where does it let you down?

It makes things up It does not know your documents or council Cannot show which clause it came from Not comfortable pasting your documents into it No real problems so far

3 / 5

Where the time goes

Where someone reads, searches or re-explains instead of getting on with the job.

Which stage of a job burns the most office time?

Pick up to two.

Enquiry and site visit Design and drafting Planning approval and council Estimating and quoting Contracts and variations Construction, site paperwork, RFIs Handover and defects

What do new staff, subbies or clients ask again and again?

"Where is the template for..." "What does the code say about..." "How do we usually do..." "What did we quote or agree..." "Who do I contact for..." "Where is the job up to?"

Where does work sit waiting for someone to answer, check or approve?

In the last year, what cost you time or money because something was missed, late or wrong?

A planning refusal or redesign A missed clause or standard A quoting error A variation dispute A missed deadline or lapsed approval A safety or compliance issue Defects or rework on site Nothing major

Imagine a new staff member who has read every document, plan and rule your business works with, remembers all of it, and answers in seconds. What is the first job you would give them?

4 / 5

The system

"The system" below means the AI system described at the top: it knows your documents and rules, answers with the source shown, and can take on routine tasks. This section covers what it should do, what it would read, and what must stay private.

What would you most want the system to do?

For example: a supervisor on site asks what the inspection checklist requires at frame stage, and gets the list with the source.

Pick up to two.

Answer questions from your documents and the rules, showing the source Check a design or job against the rules before you lodge or build Draft letters, variations or quotes from your templates Help new staff learn how your business does things An app or portal for your clients Not sure, want to see what is possible

How would your team use its answers?

For example: the drafter asks the rear setback for a lot, gets the answer and the clause, and checks it before the drawing goes out.

As a starting point that a qualified person checks Rely on them directly for lodgements or decisions Depends on the question

What do you need with each answer?

For example: "6 metres, from R-Codes Volume 1, street setback table" rather than just "6 metres".

The exact clause or page it came from The document and section is enough Just the answer

What must never leave your premises or go to an outside service?

Would your team read and add to the system, like a company handbook, or only ask it questions?

For example: a handbook your team opens and edits, with the AI answering from it; or a search box that only answers.

Read and add to it, like a handbook Ask it questions only Not sure

5 / 5

People and practical bits

Who uses it, who looks after it, what is realistic.

Who would use the system day to day?

Is there someone in your office who is comfortable setting up new software?

Yes, and they would enjoy it Sort of, if it is simple No, it needs to just work

How involved does your team want to be in setting the system up?

Spoonflex AI sets it up and hands it over working Set it up together, so your team understands it Spoonflex AI teaches your team to build and run it

After the system is set up, who keeps it up to date?

Your team adds new documents Spoonflex AI looks after it monthly Not sure yet

Who would decide on something like this, and when?

Who decides

Yourself The owner or director A few people together

Timing

Just exploring Next month or two Sooner the better

If the system did what you hoped, what would be a reasonable amount to invest?

Rough bands. Not a quote.

To set it up

Not sure yet Under $2,000 $2,000 to $5,000 $5,000 to $10,000 More, if it clearly pays for itself

Per month for upkeep and health checks, optional

Prefer no monthly cost Under $100 Under $500 Fine, if it saves more than it costs

Anything else worth knowing?

Your name and business

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